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A solution gives complete control over documentation in your organization. Allows you creating and editing documents, receiving, arranging, shipping, archiving, and exchanging documents between users at certain documentation places. The solution significantly simplifies business process monitoring and increases the efficiency of work, communication, and speed of solving case files. The subsystem is one of the most modern records management systems.
Records
The subsystem allows you to create inbound, outbound, and internal records. It is available to support for independent document records without case files or joining records to case files. Through the system is supported and sending outgoing records on verification.
Case files
Ensure the integrity of documentation through creating items in the Infinity subsystem. Attach case files to other case files of similar content, join a related record or add case files with all of its documents to the appropriate delivery in just a few clicks.
Delivery notes
Keep track of document movement within your system with deliveries. Material delivery changes the documentation place of the case file or record. Intern delivery note serves to deliver items and documents within the same documentation location. Digital delivery note allows an electronical examination of case files and records for a certain period. Digital delivery note never changes documentation location of case file or record.
Mails and Shipping
Includes record of incoming mails, record of internal mails, creating direct outgoing mails. Mails consist records and other mails (letters, money letters, packets, telegrams). Creating dispatch (shipping) documents through administrative office.
Borrowings and item process
Send a requests for approval to borrow archival documents with monitoring of deadlines for the return of the original items and denying the right to review (electronic delivery notes) upon the expiration of the defined period. Processing of items includes processes for approval, for issuance and for definition.
Archiving and extraction
Through the system, archiving of case files and records is available, as well as tracking of the archive site location and suggestions for extracting the archive material after the expiration of the deadline. Sending requests for approval to borrow archival documents with monitoring of deadlines for the return of the original items and denying the right to review (electronic delivery notes) upon the expiration of the defined period.
Digital documents storage
It is part of the APPCRO BMS system and serves for complete records and archives of documents. It is located on subsystem profiles and is a central place to save all types of digital documents such as documents created in other tools (microsoft, excel), images and other digital documents. You can also attach a specific comment to each file, which will appear in the attachment tabular preview. DMS includes version management and sending documents for verification.
Adding attachments
Add documents, spreadsheets, and other files directly to the related entity so that your employees have all the information they need for that particular entity. In addition to adding attachments, it is possible to approve them and send them via email.
Sending files for verification/approval and review all approvals
When sending for certification, the recipient receives a notification/e-mail about the sent document for certification or approval and begins the verification process. The Approval Overview lists all approvals in one place. Keep up to date, receive notifications about attachments that have arrived for certification or approval. See all of your approved or rejected attachments.
File versioning
Allows you to replace an old version or batch of files with a new one. It is used to track all changes to files and can easily track who made the change, what changed everything and for what purpose. Best of all, you can restore the file to one of the past states at any time and the entire edit history is available.
